Terms

1. Introduction
2. • 1.1 These terms are between you, the client (“you/your company”) and us. References to “we/us” (and related expressions) refer to Neame & Co.
   • 1.2 The Terms may be updated from time to time and will be deemed to be binding on you where emailed to you or posted on our website neameandco.co.uk.
   • 1.3 These Terms are governed by the laws of England and Wales and the courts of England and Wales have jurisdiction to settle disputes.

2. SCOPE OF SERVICES

• 2.1 Only the services which are listed below are included within scope. If there are other services that you wish us to carry out, please let us know and we will discuss with you whether they can be included in the scope of our work. If we agree to carry out additional services for you, we will provide you with a new or amended engagement letter.

• 2.2 The fixed fee quoted below, excluding VAT, and this fee is only applicable to those stated in the following bullet.

• 2.3 For £299 we will prepare the company’s Annual Statutory Financial Statements and Corporation Tax return (CT600) and we will file these items with Companies House and to HMRC, respectively, on your behalf.

• 2.4 We do not expect to incur any disbursements, expenses, or other professional fees while carrying out our work for you.

• 2.5 If your company is not Micro Company and the engagement is complex, then we may ask you to pay an additional fee. Examples may include:
  • 2.5.1 tax considerations other than calculating Company Tax
  • 2.5.2 the number of annual financial transactions exceeds 720
  • 2.5.3 there are multiple bank accounts
  • 2.5.4 the bank statements are not available in an electronic format like Excel/CSV
  • 2.5.5the nature of the company’s activities are novel, complex and/or contentious.

• 2.6 If we believe an additional fee is required, we will discuss this with you and provide a fixed fee quotation for any additional work. You will have the right to accept or decline our proposal. We will not perform any additional work before we have your consent. We will identify if any additional work at the outset of our work so if you decide not to proceed, we will provide you with a full refund.

• 2.7 To complete this engagement within 5 working days we are reliant on your cooperation and timely responses to deliver this engagement. It is highly likely that we will need your assistance to understand the nature of the transactions going through your bank statements and your timely assistance is important to the timely completion of your work.

• 2.8 If you have a previous accountant, we must seek “professional clearance” in accordance with Section 320 of the ICAEW Code of Ethics. To do this we are reliant on your previous accountant to respond promptly. If they do not respond promptly it may take up to 20 working days to complete.

• 2.9 You will provide us with accurate and complete information necessary to compile the company’s Annual Statutory Financial Statements and Corporation Tax return (CT600).
• 2.10 You accept responsibility for all records and information supplied to us and you accept responsibility for any failure to supply us with all relevant records and information.

• 2.11 We will rely on the information you provide to us. We do not accept any responsibility for the accuracy and completeness of the accounting records and other information you supply to us or for the reliability, accuracy and completeness of the financial information compiled on the basis of those records and information.

• 2.12 You accept responsibility for the timely payment of any company tax owing to HMRC.

• 2.13 You agree to update any information where there has been a material change to that information, including if your circumstances change during the course of our services.

• 2.14 We are required by law to comply with U.K. legislation in relation to anti money laundering because of the nature of the services we provide and who we provide those services to. Our compliance activities are conducted on a risk-based approach and will, at a minimum, include screening your credentials for money laundering and KYC. We will also maintain a watching brief for any indicators of money laundering and from time to time we may ask you to the source of any funds or their purpose.

3. LIMITATION OF LIABILITY

• 3.1 We will provide services outlined above with reasonable care and skill. Our liability to you is limited to losses, damages, costs and expenses caused by our negligence or wilful default. However, to the fullest extent permitted by law, we will not be responsible for any losses, [penalties, surcharges, interest or additional tax liabilities] if you or others supply incorrect or incomplete information or fail to supply any appropriate information or if you fail to act on our advice or respond promptly to communications from us [or the tax authorities].

• 3.2 You will not hold us responsible, to the fullest extent permitted by law, for any loss suffered by you arising from any misrepresentation (intentional or unintentional) supplied to us orally or in writing in connection with this agreement. You have agreed that you will not bring any claim in connection with services we provide to you against any of our partners or employees personally.

• 3.3 Unless there is a legal or regulatory requirement to do so, our work is not to be made available to third parties without our written permission and we will accept no responsibility to third parties for any aspect of our professional services or work that is made available to them.

4. AGREEMENT OF TERMS

Data Protection 

• 4.1 We are committed to ensuring the protection of the privacy and security of any personal data which we process. We take your data protection seriously and are registered with the Information Commissions Office and we seek to embed UK GDPR into everything we do.

• 4.2 We each agree to take reasonable precautions to protect our own information technology systems, including implementing reasonable procedures to guard against viruses and unauthorised interception, access, use, corruption, loss or delay of electronic communications.

• 4.3 We may email you, from time to time, at your nominated email address to remind you about key compliance deadlines. At most you will not receive more than one email per month from us.

Period of engagement

• 4.4 We will start our work once you have signed and returned the engagement letter and our work will conclude when we report back to you by email to confirm that we have submitted your company’s Annual Statutory Financial Statements and Corporation Tax return (CT600) with Companies House and HMRC respectively.

• 4.5 We will not be responsible for earlier years where you engaged an accountant. Your previous accountant will deal with outstanding matters relating to earlier periods.

5. CONSUMER CANCELLATION RIGHTS

• 5.1 Under The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, you have the right to cancel within 14 days without giving any reason. The cancellation period will expire after 14 days from the date you enter into the contract.

• 5.2 To exercise your right to cancel, you must inform us of your decision to cancel this contract by a clear statement by email. If you use this option, we will acknowledge receipt of such a cancellation by sending you an email without delay.

• 5.3 To meet the cancellation deadline, it is sufficient for you to send your communication before the cancellation period expires.

• 5.4 If you cancel this contract, we will reimburse you for all payments received from you. We will make the reimbursement without undue delay, and not later than 14 days from the day on which we are informed about your decision to cancel the engagement. We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement.

• 5.5 We will not begin work before the expiry of the cancellation period unless you specifically instruct us to do so.

• 5.6 If, during the cancellation period, you asked us in writing to begin the performance of our services and then cancel, you will pay us a proportional amount for our services performed up to the date of your cancellation, compared with the total amount paid.